Facilities Management

Vehicle Reservation Request Form

Please obtain departmental approval prior to reserving a vehicle.

Motor Pool is required to validate all driver's license numbers before vehicles are rented. Validation is required annually each July 1. If your license has not been validated this fiscal year, please allow extra time for that process to be completed when picking up your vehicle. People with out-of-state licenses should provide their license a week before their trip to ensure information can be verified prior to travel.

Our mid-size sedans are classified as full-size by the auto industry, but we provide them at the mid-size rate.  The full-size vehicle type has been removed as a choice.

At present, we do not have compact vehicles in our fleet.  We purchase through a state vehicle contract, and compact vehicles have been in short supply as the automobile industry is phasing out many models.  We hope to add some in the future if available through the state contract.

Additional reminders:

  • Driver must have a valid driver's license to show when picking up a UNI vehicle.
  • Driver listed on the reservation must be the person who picks up the vehicle unless an alternative has been approved in advance.
  • Please list additional drivers and special requests in "comments" box, if applicable.
  • You must create a trip in ProTrav and have the necessary travel approval prior to making this vehicle reservation request.
  • The department renting the vehicle is responsible for any vehicle damage occurring while in the possession of the driver, up to the $500 deductible.
  • Your request is not a reservation until you receive a confirmation with your reservation number.
  • Motor Pool hours are 7:30 am - 4:30 pm Monday - Friday.  If your car is needed prior to Motor Pool opening at 7:30 am, the vehicle keys can be picked up between 3:30 pm and 4:30 pm the afternoon before, at no additional charge. Please note in the comments section below if you would like to pick up the keys the afternoon before.

Questions? Call Motor Pool at 319-273-2610.

Please list additional drivers in "Comments" box below if applicable.
Monday-Friday 7:30 am - 4:30 pm
:
Monday-Friday 7:30 am - 4:30 pm
:
(where you want the bill sent)
Please use this box to list additional drivers if applicable and make any special requests. Early key pick-up is contingent upon vehicle availability.