All bulk mailings, letter, flats or post cards must have a minimum of 500 to qualify for the discounted rate, all of which must be identical in content, size, weight, zip code order, etc., or weigh at least 50 pounds. Co-mingling only applies to pieces that are smaller than 6 1/8" and 11 ¼". Overstuffed envelopes and other pieces (not business envelopes, such as flats), should be sealed. In addition, the mailing label must be typed & there must be room for the indicia & the bar code to be completely visible.
All standard mail must be for delivery in the United States and its possessions. Foreign mail cannot be sent at bulk rate and should not be submitted with such mailings. Pull out all on-campus mail and keep separate when presenting a mailing.
Arrangements for standard mailings should be made as far in advance of the desired mailing date as possible. When designing a mail piece, please consider the postal requirements for flyers and brochures. The main fold at the bottom, tab at the top. Staples are not desirable because of postal and Mail Center automation. Complying with postal requirements means faster service and sometimes lower rates, even for standard (bulk) mail. Central Mail/University of Iowa, can assist.
Zip code numbers are an essential part of the mailing address and must be included. Mass mailing prepared by departments should be sorted by zip code numbers, in sequence lowest to highest, by the department before forwarding to the mail room.
Mail labels submitted with a mailing should be presorted in zip code order and submitted one across on continuous form feed. Please send a zip code printout, if possible, to expedite the processing of the mailing.
The following replaces Permit #62:
Non Profit Organization
Envelopes bearing this permit or University of Northern Iowa nonprofit printing in the upper right hand corner are designated as bulk mailing and cannot be used for individual piece mailing unless postage stamps and /or meter tapes completely cover the printed permit.
All standard mailings bearing this permit must be sent through the Central Mail/University of Iowa.
Items bearing the University of Northern Iowa nonprofit printing cannot be included with other materials in an envelope unless the permit printing is crossed off or covered up by blank labels. The permit applies only to outgoing standard mail processed by the Mail Center.
If an item is designed to be used both as a handout piece and as a mail piece, the sender should check with the Mail Center and Central Mail/University of Iowa prior to printing the postal permit for advice on standard mailing preparations.
Through permit mailing, mailers may be authorized to mail material without affixing postage if the payment is paid at the time of mailing. Each mail piece sent under this payment method must bear a permit imprint indicia showing that postage is paid. Print Services or the Mail Center can provide a sample of the imprint.
A postage check must be provided to pay for the mailing before it is presented to the post office.
Check with the Central Mail/University of Iowa for current mailing costs and estimates.
Type a Request For Payment in the UNI Forms Repository requesting a postage check to be made out to: "U. S. Postmaster" and send to the Controller's Office.
Include a note on the requisition to send the check to the University of Iowa when complete.
Give a breakdown of the cost (multiply number of pieces by the per piece cost). The Mail Center needs this information for the mailing forms that accompany the mailing to the post office.